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Front Desk Administrative Assistant

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‍FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm.  We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project from vision to reality.

To add to this expertise, we are recruiting for a Front Desk Administrative Assistant for our Vancouver office location, to join our collaborative and team focused organization.

We have a lot to offer you – profit sharing, RRSPs, benefits, professional training, just to name a few.

As our Front Desk Administrative Assistant, you will provide administrative support to individuals or departments, showcasing exceptional organizational skills, effective time management, and a strong commitment to confidentiality. You will also collaborate effectively with team members to ensure smooth and efficient operations.  

Position Overview:

·       Meet and facilitate office visitors.

·       Coordinate and control office documentation and filing, including safety documentation and meeting minutes.

·       Print and plot sets of construction drawings, specifications, proposals, contracts, O&M manuals, and other printed materials and ensure they are appropriately collated and/or bound as required.

·       Manage schedules, organize meetings and coordinates travel arrangements for staff and visitors as required.

·      Responsible for preparing, tracking, and delivering outbound/incoming shipments, courier, mail, faxes and other delivery services.

·       Perform other administrative duties as required to help maximize efficient use of branch office staff and management’s time.

·       Communicate with both internal and external parties with discretion and confidentiality as required

Qualifications Needed:

·       Must possess ahigh level of organizational, time management, and prioritization skills.

·       High level of verbal and written communication skills; must be proficient in English.

·       Must possess a valid class 5 driver’s license

·      Proficient in Microsoft Office, with special attention to Word & Excel.

Want to know more?  Apply through our career board.  First time applicants will need to complete a profile. Or send your resume to careers@fwsgroup.com

FWS is committed to fostering connection, mentorship, and professional growth and development that only an on-site presence can provide. However, we remain open to flexible work arrangements, guided by our comprehensive Flexible Work Arrangement Policy should appropriate circumstances arise.

About FWS

We’ve been receiving Best Managed company accolades for years and there’s a reason.  Our leadership team, our employees – we ensure collaboration, teamwork, and excellence in everything we do.  We’re honest, safe, entrepreneurial, creative and empower our employees.  We include a number of diverse group of companies to serve a wide market.  Ag-Industrial, Bulk Material Handling, Liquid& Gas Handling, Maintenance – are just a few of our business units.  Find out more about our business units and subsidiaries.